Operational Assistant - Salt Lake City, UT

Job Title: Operational Assistant



Location: 4455 Atherton Drive Salt Lake City, UT 84123



Duration: 12 Months, Potential Extension/conversion



Pay rate: $23.00/hr. on W2



Shift & Schedule: Mon-Fri8:00AM-5:00PM



Job Summary



The Operational Assistant position will serve in a front facing capacity to customers, employees, and other visitors while maintaining a hand in other vital administrative duties. This position will also provide day to day administrative support for the Human Resources department. The position requires someone who possesses a friendly and outgoing personality, and a strong ability to multi-task.



Operational Support



Essential Duties & Responsibilities





- Greet and assist corporate visitors (customers, employees, and other visitors) at front desk reception area.
- Provide general administrative duties such as: scanning documents, sorting and dispersing mail.
- Arrange conference calls, meeting logistics, conference room reservations, and training required by department as needed.
- Design and create presentations, reports, and newsletters etc. on behalf of the Plant using various mediums such as PowerPoint and desktop publishing computer software.
- Employee ID badge maintenance (creation, replacement, and access).
- Answering and fielding calls from the front reception to the appropriate parties.
- Role in emergency response process.





HR/Payroll Support





- Assist with staffing and communication with various agencies.
- Schedule candidate interviews.
- HRIS data administration.
- Employee on-boarding.
- Responding to employee inquiries.
- Maintain employee files (create new hire files, add documents to existing files, and clean up as necessary).
- Assist HR with new hire orientation by compiling welcome packets, reserving rooms, ordering lunches and coordinating calendars with required parties.
- Assisting/Supporting HR staff with various projects as they arise.
- Process e-Verify and notify HR with any non-matches.
- Assist with the coordination of all employee related activities, such as training, health fairs, general meetings, employee recognition program, holiday and special events, etc.
- Responsible for the maintenance of all employee related bulletin boards to ensure compliance and up to date information.
- Set up employees in timekeeping system.
- Assisting with LMS (Learning Management System) follow-up and assisting employees with any login troubleshooting to the client s portal and payroll system.
- Support and coordination as it relates to established community relationships (setting up community events and partnerships).





Knowledge, Skills & Qualifications





- Maintain a high level of confidentiality when dealing with sensitive employee information.
- Completes work with limited degree of supervision.
- Demonstrated capability and knowledge of Microsoft Office (i.e. Excel, Word, Access, Outlook and PowerPoint).
- Strong teamwork, interpersonal, and organizational skills.
- Effective oral and written communication skills.
- High degree of initiative and demonstrated ability to work with frequently changing priorities and a strong attention to detail.
- Ability to be flexible; willing to take assignments within different areas of the company.
- Work on special projects as they arise.





Education And Experience





- High School Diploma or equivalent GED required.
- Bachelor s degree with a focus in HR preferred.
- Previous experience as a HR Administrator or Intern preferred.





Physical Requirements And Work Environment





- This is largely a sedentary role.
- This job operates in a professional office environment and routinely uses standard office equipment.
- While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.