Administrative Coordinator II - Occupational Therapy

Role Overview: This administrative support position aids programs in Occupational Therapy, primarily focusing on the Post-Professional OTD and RAPS PhD programs.

Key Responsibilities

• Establish policies and procedures for maintaining student records, registration, tuition, and grades in compliance with FERPA and university policies.
• Provide general administrative support, including scheduling, filing, mailings, photocopying, and supply management.
• Coordinate staff services, interoffice activities, and administrative needs related to programs and projects.
• Assist with student inquiries, update registration data, and support student advising processes.
• Manage communications, including website content and departmental correspondence.
• Support logistics for applications, admissions, onboarding, courses, meetings, conferences, and events, including vendor negotiations and budget management.
• Maintain regulatory records and assist with visitor and customer inquiries.
• Serve as liaison between the program and university entities, supporting online course delivery via platforms like Canvas and Zoom.
• Support personnel management, including contracts, payments, and performance reviews.

Qualifications & Skills

• High school diploma or equivalent; relevant experience (3+ years) required.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), with preferred skills in Canvas, Workday, and financial applications.
• Strong organizational, interpersonal, and communication skills to handle diverse stakeholders.
• Ability to manage multiple tasks, work independently, and handle sensitive information with discretion.
• Excellent follow-up, problem-solving, and proactive communication abilities.

Additional Details: Salary ranges from $21.17 to $32.85 hourly, with a focus on confidentiality, efficiency, and effective collaboration within an academic environment. The role emphasizes independent work, operational efficiency, and professional communication.