Practice Coordinator

Hunterdon Hematology Oncology is a private medical practice that specializes in chemotherapy, infusions, and radiation treatments, as well as innovative treatments like immunotherapy and personalized targeted therapy to provide the best possible outcomes for our patients.

We are seeking a dedicated Practice Coordinator to join our team. The Practice Coordinator will report directly to the Executive Director and will oversee the daily operations of the medical office, ensuring smooth patient flow and operational efficiency.

RESPONSIBILITIES
• Train and manage all Front Desk and Discharge personnel
• Optimize patient flow to and from the front desk and treatment areas
• Ensure proper documentation of patient care within the practice
• Collaborate with other department managers to create accurate and efficient processes for maintaining correct patient demographic information, co-payments, and referrals
• Identify and address complaints and/or concerns in a timely manner and appropriately escalate unresolved matters to leadership when necessary
• Oversee documentation and delivery of all phone and portal messages to the appropriate recipient
• Study MGMA standards, attend conferences and seminars when available, and actively implement relevant policies, procedures, and workflows to enhance operational efficacy
• Maintain provider credentials, licenses, hospital privileges
• Maintain Medicare Enrollment for all physicians, ensuring they are active and managing renewals when needed
• Verify all incoming invoices for accuracy and issue payments in a timely manner
• Coordinate with maintenance, IS, and IT to facilitate work orders and resolve issues
• Run regular financial reports
• Ad-hoc projects as assigned by management

REQUIREMENTS
• High school diploma or equivalent; post-secondary education preferred
• Minimum 5 years of medical office experience required
• Experience with Nextgen, Microsoft Office, and Google Workspace required
• Minimum 3 years of management experience required
• Knowledge of provider credentialing, specifically CAQH and PECOS
• Willingness to travel to attend conferences to remain informed of practice administration trends and best practices

Pay: $55,000.00 - $75,000.00 per year

Benefits:
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Application Question(s):
• Do you have experience in Oncology?
• Do you have experience using NextGen or Epic?

Experience:
• Medical office management: 3 years (Required)

Ability to Commute:
• Flemington, NJ 08822 (Required)

Work Location: In person