Office Coordinator In Irvine, CA
Kinetic Personnel Group, Inc. · Irvine, CA
TEMPORARY
Posted Sep 7, 2026
Job Description
Office Coordinator
Location: Irvine, CA 100% Onsite
Schedule: M-F, 8am to 5pm
Pay: $25â$28/hour + Benefits
Position Overview
We are seeking a highly organized, proactive Office Coordinator to manage day-to-day office operations at our Irvine headquarters. This person will be the go-to resource for the office, supporting employees, visitors, shipping/inventory, vendors, onboarding, and general administrative needs. We are looking for someone who takes initiative, moves quickly, solves problems independently, and follows tasks through to completion.
Key Responsibilities
• Serve as the primary point of contact for daily office operations, supplies, equipment, errands, and employee requests.
• Manage reception and visitor experience, including phones, mail, deliveries, visitor logs, and badges.
• Coordinate shipping, receiving, packing, and order fulfillment for customer orders, equipment, and deployment kits.
• Maintain accurate inventory and equipment records
• Coordinate employee laptops, peripherals, and equipment logistics
• Manage office and facility vendors, including building management, cleaning, catering, security & company events.
• Support new-hire onboarding, including desks, equipment, badges/access, welcome materials, and first-week logistics.
What We're Looking For
• 2+ years of experience in an office environment as an Office Coordinator, Office Manager, Administrative Assistant, or similar role.
• Strong organization, prioritization, and time-management skills in a fast-paced environment.
• Highly proactive, resourceful, & professional personality with strong interpersonal skills.
• Excellent attention to detail and ability to follow tasks through to completion without dropped balls.
• Proficiency with Microsoft Office, particularly Excel and Outlook. Comfortable using AI tools
• Shipping, receiving, inventory, or equipment-tracking experience is a strong plus.
Submit your resume for immediate consideration!
KPG123
Skills:
Administrative Skills, Artificial Intelligence (AI), Catering Services, Custodial Services, Detail Oriented, Establish Priorities, Facilities Management, Follow Through, Interpersonal Skills, Inventory Management, Inventory Reports, Laptop PC, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Office Management, Onboarding, Order Picking/Packing, Order/Customer Fulfillment, Organizational Skills, Peripheral Hardware, Problem Solving Skills, Property Management, Security Attacks, Shipping/Receiving, Time Management
undefined:
Kinetic Personnel Group
BUSINESS NEVER STOPS.
Kinetic Personnel Group provides you with a single point of contact to ensure efficiency and keep your business moving. One call gets the job done, so you can stay focused on what matters most.
The people working behind the scenes on your projects are subject matter experts who focus solely on their area of expertise. They actively cultivate a network of passive and active candidates, to create quick, accurate and lasting employment matches.
Company Size:
500 to 999 employees
Industry:
Staffing/Employment Agencies
undefined:
2008
Website:
http://www.kineticpersonnelgroup.com/
Location: Irvine, CA 100% Onsite
Schedule: M-F, 8am to 5pm
Pay: $25â$28/hour + Benefits
Position Overview
We are seeking a highly organized, proactive Office Coordinator to manage day-to-day office operations at our Irvine headquarters. This person will be the go-to resource for the office, supporting employees, visitors, shipping/inventory, vendors, onboarding, and general administrative needs. We are looking for someone who takes initiative, moves quickly, solves problems independently, and follows tasks through to completion.
Key Responsibilities
• Serve as the primary point of contact for daily office operations, supplies, equipment, errands, and employee requests.
• Manage reception and visitor experience, including phones, mail, deliveries, visitor logs, and badges.
• Coordinate shipping, receiving, packing, and order fulfillment for customer orders, equipment, and deployment kits.
• Maintain accurate inventory and equipment records
• Coordinate employee laptops, peripherals, and equipment logistics
• Manage office and facility vendors, including building management, cleaning, catering, security & company events.
• Support new-hire onboarding, including desks, equipment, badges/access, welcome materials, and first-week logistics.
What We're Looking For
• 2+ years of experience in an office environment as an Office Coordinator, Office Manager, Administrative Assistant, or similar role.
• Strong organization, prioritization, and time-management skills in a fast-paced environment.
• Highly proactive, resourceful, & professional personality with strong interpersonal skills.
• Excellent attention to detail and ability to follow tasks through to completion without dropped balls.
• Proficiency with Microsoft Office, particularly Excel and Outlook. Comfortable using AI tools
• Shipping, receiving, inventory, or equipment-tracking experience is a strong plus.
Submit your resume for immediate consideration!
KPG123
Skills:
Administrative Skills, Artificial Intelligence (AI), Catering Services, Custodial Services, Detail Oriented, Establish Priorities, Facilities Management, Follow Through, Interpersonal Skills, Inventory Management, Inventory Reports, Laptop PC, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Office Management, Onboarding, Order Picking/Packing, Order/Customer Fulfillment, Organizational Skills, Peripheral Hardware, Problem Solving Skills, Property Management, Security Attacks, Shipping/Receiving, Time Management
undefined:
Kinetic Personnel Group
BUSINESS NEVER STOPS.
Kinetic Personnel Group provides you with a single point of contact to ensure efficiency and keep your business moving. One call gets the job done, so you can stay focused on what matters most.
The people working behind the scenes on your projects are subject matter experts who focus solely on their area of expertise. They actively cultivate a network of passive and active candidates, to create quick, accurate and lasting employment matches.
Company Size:
500 to 999 employees
Industry:
Staffing/Employment Agencies
undefined:
2008
Website:
http://www.kineticpersonnelgroup.com/
Additional Details
- City
- Irvine
- State
- California
- Country
- US
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