Position: Medical Records Technician (Lead Cancer Registrar)

Summary

The Cancer Registrar reports directly to the Baltimore VA Nurse Manager of the Radiation Oncology Clinical Care Center (ROCCC) or other supervisor who provides clinical and administrative supervision, general instruction, plans and assigns work, manages time schedules, approves leave, and conducts performance evaluations. The incumbent serves as the Oncology Data Specialist (ODS) and/or Cancer Conference Coordinator to the Cancer Committee in the general medical and surgical center.
Major

Duties

Major duties include, but are not limited to:
Data Collection
• Develop procedures to identify all cases of malignant disease from the departments of the medical center and outpatient clinics where patients are diagnosed and treated.
• Audit the medical records’ disease indexes on a biannual basis.
• Obtain core information from patients’ medical records, including demographic characteristics, history of cancer, diagnostic procedures, diagnosis, extent of disease and staging, and treatment.
Data Management
• Maintain confidentiality and security of patient data stored in the tumor registry computer files.
• Develop and complete quality control of case finding, abstracting, coding of follow‑up information, and processing procedures.
• Organize work, set priorities, and delegate tasks/responsibilities.
• Complete necessary forms for collection, processing, and analysis of data.
• Apply knowledge of neoplastic disease process, cancer staging systems, and biologic and molecular prognostic indicators to determine derived stage.
• Use knowledge of reportable disease, surveillance, epidemiology and End Results program, cancer staging systems, multiple primary and histology rules, International Classification of Diseases for Oncology, morphology and topography, cancer treatment modalities, and data requirements.
• Operate computerized programs to review documentation within the electronic medical record and cancer registry software.
• Utilize the electronic health record to identify and abstract/code required data elements.
• Conduct lifetime follow‑up on patients, documenting disease progression, recurrence, and other required elements.
• Organize and maintain a data system that conforms to the highest standard of tumor registry operation.
Data Retrieval and Analysis
• Formulate procedures for manual and/or computer retrieval of tumor registry data.
• Develop, organize, implement, and maintain an accurate system to identify all reportable diagnoses.
• Assemble and disseminate data collected by the tumor registry, including preparation of routine and special statistical reports summarizing the cancer experience of the medical center.
• Provide statistical data to the state central registry, fulfilling all state registry regulations and requirements in compliance with VA regulations and federal law.
• Assist clinicians and researchers on cancer‑related studies and research projects by providing data.
Benefits and Compensation

Work Schedule:

Monday – Friday, 8:00 am – 4:30 pm. Recruitment Incentive (Sign‑on Bonus):
Not Authorized. Permanent Change of Station (Relocation Assistance):
Not Authorized. Pay:
Competitive salary with regular salary increases. Paid Time Off: 37–50 days of annual paid time off per year (13–26 days of annual leave, 13 days of sick leave, 11 paid federal holidays). Parental Leave:
After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child. Child Care Subsidy:
After 60 days of employment, full‑time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs, up to $416.66 monthly. Retirement:
Traditional federal pension (5 years vesting) and federal 401(k) with up to 5% contributions by VA. Insurance:
Federal health, vision, dental, term life, long‑term care. Telework:
Virtual position available. Functional Statement #: 512‑25582‑F.
Education

Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for federal employment. Foreign education must be accompanied by a Certificate of…