Executive Assistant I

Job Title: Executive Assistant ILocation: San Carlos, CAPay rate: $46 - $68/hr.Zip Code: 94070Area Code: 650Start Date: Right AwayKeywords: #SanCarlosJobs; #AssistantJobs; #INDP+Job DescriptionSummary:Reporting to an Executive Leadership team member, under limited direction and own initiative, proactively manage a variety of advanced and standard administrative functions.Primary Responsibility:* Manage complex calendars, make extensive travel arrangements, prepare itineraries, and expense reports.* Format and compose confidential and non-routine documents and correspondence* Execute timely and professional communication internally and externally.* Prepare complex PowerPoint presentations.* Coordinate conferences and meetings, both on- and off- site.* Handle confidential material in appropriate manner.* Provide basic administrative support to local and global team members.* Assist with planning and execution of administrative projects that includes researching and gathering information from various sources, formatting, analyzing, and summarizing results (e.g. organization of special events)* Train and supervises junior level administrative colleagues as required.* Screen telephone calls, take messages, redirect calls, and respond to inquiries regarding company policies/procedures.* Establish E-Req/ PO"s, contracts as requested for vendors and consultants* Order catering for meetings involving Executive Team unless otherwise specified* Follow up on due dates for any pre-reads to Executive Team and ensure they are uploaded onto Sharepoint if necessary* Order/maintain office supplies for Executive Team* Provide recruiting support, such as interview scheduling and reviewing resumesKnowledge, Skills, and Abilities:* Ability to multi-task in a fast-paced environment while demonstrating a proactive and superior work ethic and an acute attention to detail.* Outstanding organization skills with an ability to success-fully handle simultaneous priorities.* Advanced knowledge of PCs including Word, Excel, PowerPoint, and Outlook; superior Outlook calendaring skills a must.* Excellent written and interpersonal communication skills* Must be able to work effectively, independently and accurately with minimal supervision* Ability to interact with all levels of management, a wide range of stakeholders within and outside the company* Must be able to follow established procedures and guidelines and abide with safety requirements* Absolute discretion when dealing with sensitive and confidential informationExp:* 8 years experience of progressively advanced administrative experience* 3-5 years experience as an Executive Assistant supporting a senior level executive in an international corporate settingIf you are interested in this role, please apply via the apply now link provided. Our overriding goal is to provide quality staffing solutions that help people, organizations, and communities succeed. Belcan is a leading provider of qualified personnel to many of the world's most respected enterprises. We offer excellent opportunities for contract, temporary, temp-to-hire, and direct assignments. We are the employer of choice for thousands worldwide. For more information, please visit our website at Belcan.comBelcan is an equal opportunity employer. Your application and candidacy will not be considered based on race, color, sex, religion, creed, sexual orientation, gender identity, national origin, disability, genetic information, pregnancy, veteran status or any other characteristic protected by federal, state or local laws.






Skills:

Administrative Skills, Calendar Management, Catering Services, Communication Skills, Conference Management, Corporate Policies, Detail Oriented, Event Management, Executive Assistant Skills , Expense Reports, Interpersonal Skills, Leadership, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Procedure Development, Research Skills, Safety Training, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills



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Belcan