Clerical Administrator
Essex Partnership University NHS Foundation Trust · England
FULL-TIME
Posted Sep 7, 2026
Job Description
Job summary
- To provide clerical and administrative support to the Heart Failure team and liaise with patients, relatives and other health care professionals, ensuring that all administrative processes and responsibilities are undertaken effectively and to a high standard.
- Deal efficiently and effectively with direct and indirect enquiries providing routine information and non-clinical advice as Per Trust policies.
- Attend to all communications on a daily basis.
- Provide accurate and confidential information to assist the team with continued data entry, strictly adherent to Caldicott and Data Protection Act and retrieval of patient information via recognized computer software programs available to the Trust.
- Contribute to the maintenance of accurate patient case notes as specified by Trust Policy.
- Comply with the Trust's policies to ensure targets are adhered to.
- To undertake any other duties which may reasonably be requested by the service lead and/or team members.
Main duties of the job
- Provide anonline typing service to meet the service requirements.
- Provide secretarial support to the team members.
- Maintain efficient online filing system for service records.
- Manage online clinic diaries for the service.
- Utilize a comprehensive range of word processing skills.
- Any other duties to the grade of this post to ensure the smooth running of the service
Administration
- Adhere to all administrative procedures.
- Collate and input data in order to maintain Heart Failure database.
- Organize meetings as requested ensuring accurate minute taking in agreed format within appropriate timescale.
- To register new patients and arrange appointments as per protocol.
- To ensure any changes to appointment dates are registered and appropriate documentation completed.
- To ensure ordering of goods required by service is maintained and thatroutine equipment checking is organized and in date.
- Ensure any other administrative needs of the service are facilitated.
- This is not a complete list of responsibilities that may be required for this post.
About us
Valuing you. Recognising your dedication. At EPUT, we look after you.
- Receive supervision and support to help you fulfil your potential.
- Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
- If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
Benefits
- 27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
- Excellent pension of up to 14.5% of your pensionable pay.
- Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
- Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.
Work that wraps around your needs
- Job share: Applications for job shares are welcomed.
Details Date posted
07 September 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year per annum
Contract
Fixed term
Duration
6 months
Working pattern
Full-time
Reference number
364-B-428
Job locations
Leigh Primary Care Centre, 918 London Road, Leigh On Sea, SS9 3NG
918 London Road
Leigh On sea
SS9 3NG
United Kingdom
Job description Job responsibilities
Please refer to the attached Job Description and Person Specification for a detailed list of responsibilities.
Job description Job responsibilities
Please refer to the attached Job Description and Person Specification for a detailed list of responsibilities.
Person Specification Experience Essential
- Driving License/driving
Desirable
- Computer Literacy
- Working knowledge and experience of Microsoft word, Excel and outlook,
- Good oral communication based on Fluency in English
Experience Essential
- Knowledge of system one
- Ability to work in a team
Desirable
- Experience of working with system one
- Past experience as administrator/clerk
Person Specification Experience Essential
- Driving License/driving
Desirable
- Computer Literacy
- Working knowledge and experience of Microsoft word, Excel and outlook,
- Good oral communication based on Fluency in English
Experience Essential
- Knowledge of system one
- Ability to work in a team
Desirable
- Experience of working with system one
- Past experience as administrator/clerk
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name
Essex Partnership University NHS Foundation Trust
Address
Leigh Primary Care Centre, 918 London Road, Leigh On Sea, SS9 3NG
918 London Road
Leigh On sea
SS9 3NG
United Kingdom
Employer's website
https://eput.nhs.uk/ (Opens in a new tab)
Employer details Employer name
Essex Partnership University NHS Foundation Trust
Address
Leigh Primary Care Centre, 918 London Road, Leigh On Sea, SS9 3NG
918 London Road
Leigh On sea
SS9 3NG
United Kingdom
Employer's website
https://eput.nhs.uk/ (Opens in a new tab)
- To provide clerical and administrative support to the Heart Failure team and liaise with patients, relatives and other health care professionals, ensuring that all administrative processes and responsibilities are undertaken effectively and to a high standard.
- Deal efficiently and effectively with direct and indirect enquiries providing routine information and non-clinical advice as Per Trust policies.
- Attend to all communications on a daily basis.
- Provide accurate and confidential information to assist the team with continued data entry, strictly adherent to Caldicott and Data Protection Act and retrieval of patient information via recognized computer software programs available to the Trust.
- Contribute to the maintenance of accurate patient case notes as specified by Trust Policy.
- Comply with the Trust's policies to ensure targets are adhered to.
- To undertake any other duties which may reasonably be requested by the service lead and/or team members.
Main duties of the job
- Provide anonline typing service to meet the service requirements.
- Provide secretarial support to the team members.
- Maintain efficient online filing system for service records.
- Manage online clinic diaries for the service.
- Utilize a comprehensive range of word processing skills.
- Any other duties to the grade of this post to ensure the smooth running of the service
Administration
- Adhere to all administrative procedures.
- Collate and input data in order to maintain Heart Failure database.
- Organize meetings as requested ensuring accurate minute taking in agreed format within appropriate timescale.
- To register new patients and arrange appointments as per protocol.
- To ensure any changes to appointment dates are registered and appropriate documentation completed.
- To ensure ordering of goods required by service is maintained and thatroutine equipment checking is organized and in date.
- Ensure any other administrative needs of the service are facilitated.
- This is not a complete list of responsibilities that may be required for this post.
About us
Valuing you. Recognising your dedication. At EPUT, we look after you.
- Receive supervision and support to help you fulfil your potential.
- Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
- If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
Benefits
- 27 days holiday, plus bank holidays, rising to 33 days after 10 years' service.
- Excellent pension of up to 14.5% of your pensionable pay.
- Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
- Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus.
Work that wraps around your needs
- Job share: Applications for job shares are welcomed.
Details Date posted
07 September 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£25,760 to £27,476 a year per annum
Contract
Fixed term
Duration
6 months
Working pattern
Full-time
Reference number
364-B-428
Job locations
Leigh Primary Care Centre, 918 London Road, Leigh On Sea, SS9 3NG
918 London Road
Leigh On sea
SS9 3NG
United Kingdom
Job description Job responsibilities
Please refer to the attached Job Description and Person Specification for a detailed list of responsibilities.
Job description Job responsibilities
Please refer to the attached Job Description and Person Specification for a detailed list of responsibilities.
Person Specification Experience Essential
- Driving License/driving
Desirable
- Computer Literacy
- Working knowledge and experience of Microsoft word, Excel and outlook,
- Good oral communication based on Fluency in English
Experience Essential
- Knowledge of system one
- Ability to work in a team
Desirable
- Experience of working with system one
- Past experience as administrator/clerk
Person Specification Experience Essential
- Driving License/driving
Desirable
- Computer Literacy
- Working knowledge and experience of Microsoft word, Excel and outlook,
- Good oral communication based on Fluency in English
Experience Essential
- Knowledge of system one
- Ability to work in a team
Desirable
- Experience of working with system one
- Past experience as administrator/clerk
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name
Essex Partnership University NHS Foundation Trust
Address
Leigh Primary Care Centre, 918 London Road, Leigh On Sea, SS9 3NG
918 London Road
Leigh On sea
SS9 3NG
United Kingdom
Employer's website
https://eput.nhs.uk/ (Opens in a new tab)
Employer details Employer name
Essex Partnership University NHS Foundation Trust
Address
Leigh Primary Care Centre, 918 London Road, Leigh On Sea, SS9 3NG
918 London Road
Leigh On sea
SS9 3NG
United Kingdom
Employer's website
https://eput.nhs.uk/ (Opens in a new tab)
Benefits
- Health Insurance
- Pension
Additional Details
- City
- England
- Country
- GB
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