Position Summary

At Stony Brook Medicine, the Cancer Clinical Trials Finance Manager will manage all clinical trials financial accounts and transactions for the cancer clinical trials office. Overseeing the CTO Finance Team, the incumbent will be responsible for training staff and oversight of all pre- and post-award management of cancer clinical trials. The incumbent will be responsible for the development and compliance of clinical trials budgets as well as execution of post award tasks to ensure timely and accurate receipt of clinical trial revenue.

Duties of the Cancer Clinical Trials Finance Manager may include the following, but are not limited to:

• Manages staff in the CTO Finance group, including Training and Employee Time and Performance Management, ensuring all Stony Brook Policies and Procedures are adhered to.
• Prepare reports for Clinical Trial leadership and Cancer Center Leadership as requested.
• Ensures all applications and submissions for investigators certification and department sign off through myResearch
• Reviewing and processing payments for each account for each study in SBCC CTO
• Building and negotiating budgets with Sponsors for fee and services rendered for each clinical trial.
• Financial reconciliation of accounts based on random for cause and study closure notifications to SBCC CTO leadership
• Invoicing sponsor for fees and services
• Assist in the review and account oversight and management of departmental accounts, including but not limited to RF and Fixed Price Balance accounts.
• Ensures compliance with federal, state, and institutional policies governing clinical research finance.
• Monitor financial system for compliance and system integrity.
• Works with leadership to ensure research billing compliance.
• Review and interpret clinical research protocols and develop budgets to capture trial activity.
• Negotiate and manage complex study budgets ensuring accurate inclusion of study personnel, patient care services, research related procedures / supplies, indirect costs, and start-up costs are accounted for.
• Review clinical trial agreements to identify language relating to clinical trial office deliverables (i.e. data entry timelines).
• Perform monthly reconciliations of study accounts managed by Stony Brook Cancer Center Clinical Trials Office and monitor study account activity to ensure income and expense are within budget.

Qualifications

Required Qualifications: Bachelor’s degree in Business, Finance or related field. Please Note: Verification of degree (e.g., diploma or official transcript) is required for this role. Upload of documentation must be included with your application for consideration. At least 5 years of progressive finance position in clinical and/or higher education academia experience. Experience with Clinical Trials Finance that includes negotiating budgets and invoicing for clinical trials. Supervisory experience. Proficiency with Microsoft applications including Outlook, Excel and Word. Detail Orientated and excellent written and verbal communication skills.

Preferred Qualifications: Master’s degree in business, Finance or related field. Experience in Cancer Clinical Trials Finance. Experience working with WolfMART and/or OnCore and MyResearch.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

• The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $122,767 - $145,656 / year.

The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($4000)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

Official Job Title

TH Staff Associate

Primary Location

US-NY-Stony Brook

Schedule

Full-time

Posting Start Date

Jul 10, 2026

Posting End Date

Oct 8, 2026, 11:59:00 PM

Salary

$126,767 - $149,656 / Total

Salary Grade

SL4