Administrative Operations Coordinator
leila day nurseries inc · New Haven, CT
FULL-TIME
Posted Sep 9, 2026
Job Description
About This Role
Employment Details
Position: Administrative Operations Coordinator
Employment Type: Full Time, Exempt
Compensation: $45,000-$55,000 annually, based on education and experience
Schedule: Monday-Friday 9:30am-5:30pm
Location: New Haven, CT (On-site)
Reports To: Executive Director
About Leila Day
Leila Day is a progressive, play-based, nature-centered school where childhood is honored. We innovate and build on the best traditions and practices of progressive, early childhood education. We believe in teaching and learning grounded in caring relationships, filled with joyful, learning adventures, and powered by the creativity of children at play. Teachers plan learning experiences around the needs and interests of the children and the opportunities provided by the natural world and our multicultural community.
Our indoor and outdoor classrooms encourage children to explore, wonder, learn, and grow. Located beside East Rock Park in New Haven, we use the woods, trails, streams, and surrounding neighborhood as an extension of the classroom.
What You'll Do
Position Summary
The Administrative Assistant supports the smooth and effective day-to-day operations of Leila Day by providing administrative support to the Executive Director and Director of Operations. This role is responsible for maintaining accurate school records and administrative systems; supporting enrollment, financial aid, development, and regulatory processes; and helping ensure that families, staff, and visitors experience a welcoming and well-organized school office.
The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple recurring administrative processes. They bring warmth and professionalism to interactions with children, families, staff, and community members and understand the importance of discretion when working with confidential information. They possess a strong working knowledge of digital systems and are proactive in identifying opportunities to improve the organization, efficiency, and accuracy of our administrative and record-keeping systems.
Key Responsibilities
The Administrative & Operations Coordinator will support a wide range of school operations, including:
- Managing detailed records and databases
- Scheduling and coordinating multiple priorities
- Enrollment and application paperwork
- Financial documentation
- Maintain Student files and school wide reporting needs
- Communicating with families, staff, and outside agencies
- Tracking deadlines and compliance requirements
- Creating systems and improving office processes
- Handling confidential information
Requirements
Qualifications
- Strong organizational skills and attention to detail.
- Ability to manage multiple administrative processes, deadlines, and recurring responsibilities.
- Strong written and verbal communication skills.
- Comfort using spreadsheets, databases, email, and standard office technology
- Ability to maintain confidentiality and exercise discretion when handling student, family, personnel, and financial information.
- Warm, professional, and responsive communication with families, staff, and visitors.
- Ability to work independently while collaborating effectively with school leadership and colleagues.
- Proficiency with Google Workforce and Microsoft Teams
- Proficiency with Canva
- Minimum 2 years of professional administrative experience
Nice To Haves
Preferred
- Previous administrative experience in a school, nonprofit, or similar setting
- Experience with student records, enrollment, compliance reporting, or financial administration
Benefits
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Leave
- Sick Leave
- Retirement Plan
- Professional Development
- Competitive salary
- Holiday & vacation pay
- Medical, dental, and vision insurance
- 401(k) retirement plan with employer matching contributions available after two years of service
About Us
Leila Day is an accredited, nonprofit child care center serving children of working families from diverse economic, racial and cultural backgrounds from New Haven and surrounding towns. In operation since 1878, this celebrated program's mission is to foster children's social, emotional, intellectual and physical development within a warm and nurturing environment built on sound
principles of child development. Leila Day emphasizes nature and outdoor education. The children and teachers spend time learning outside every day.
Employment Details
Position: Administrative Operations Coordinator
Employment Type: Full Time, Exempt
Compensation: $45,000-$55,000 annually, based on education and experience
Schedule: Monday-Friday 9:30am-5:30pm
Location: New Haven, CT (On-site)
Reports To: Executive Director
About Leila Day
Leila Day is a progressive, play-based, nature-centered school where childhood is honored. We innovate and build on the best traditions and practices of progressive, early childhood education. We believe in teaching and learning grounded in caring relationships, filled with joyful, learning adventures, and powered by the creativity of children at play. Teachers plan learning experiences around the needs and interests of the children and the opportunities provided by the natural world and our multicultural community.
Our indoor and outdoor classrooms encourage children to explore, wonder, learn, and grow. Located beside East Rock Park in New Haven, we use the woods, trails, streams, and surrounding neighborhood as an extension of the classroom.
What You'll Do
Position Summary
The Administrative Assistant supports the smooth and effective day-to-day operations of Leila Day by providing administrative support to the Executive Director and Director of Operations. This role is responsible for maintaining accurate school records and administrative systems; supporting enrollment, financial aid, development, and regulatory processes; and helping ensure that families, staff, and visitors experience a welcoming and well-organized school office.
The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple recurring administrative processes. They bring warmth and professionalism to interactions with children, families, staff, and community members and understand the importance of discretion when working with confidential information. They possess a strong working knowledge of digital systems and are proactive in identifying opportunities to improve the organization, efficiency, and accuracy of our administrative and record-keeping systems.
Key Responsibilities
The Administrative & Operations Coordinator will support a wide range of school operations, including:
- Managing detailed records and databases
- Scheduling and coordinating multiple priorities
- Enrollment and application paperwork
- Financial documentation
- Maintain Student files and school wide reporting needs
- Communicating with families, staff, and outside agencies
- Tracking deadlines and compliance requirements
- Creating systems and improving office processes
- Handling confidential information
Requirements
Qualifications
- Strong organizational skills and attention to detail.
- Ability to manage multiple administrative processes, deadlines, and recurring responsibilities.
- Strong written and verbal communication skills.
- Comfort using spreadsheets, databases, email, and standard office technology
- Ability to maintain confidentiality and exercise discretion when handling student, family, personnel, and financial information.
- Warm, professional, and responsive communication with families, staff, and visitors.
- Ability to work independently while collaborating effectively with school leadership and colleagues.
- Proficiency with Google Workforce and Microsoft Teams
- Proficiency with Canva
- Minimum 2 years of professional administrative experience
Nice To Haves
Preferred
- Previous administrative experience in a school, nonprofit, or similar setting
- Experience with student records, enrollment, compliance reporting, or financial administration
Benefits
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Leave
- Sick Leave
- Retirement Plan
- Professional Development
- Competitive salary
- Holiday & vacation pay
- Medical, dental, and vision insurance
- 401(k) retirement plan with employer matching contributions available after two years of service
About Us
Leila Day is an accredited, nonprofit child care center serving children of working families from diverse economic, racial and cultural backgrounds from New Haven and surrounding towns. In operation since 1878, this celebrated program's mission is to foster children's social, emotional, intellectual and physical development within a warm and nurturing environment built on sound
principles of child development. Leila Day emphasizes nature and outdoor education. The children and teachers spend time learning outside every day.
Benefits
- Health Insurance
- Dental Insurance
Additional Details
- City
- New Haven
- State
- Connecticut
- Country
- US
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