Administrative Manager – Division of Medical Oncology

Functions as the Manager, Administrative Operations in the Division of Medical Oncology within the Department of Internal Medicine; directs and manages day‑to‑day operations of division including all fiscal, human resources, and administrative affairs, activities and functions; provides financial management and administration over multiple divisional budgets and funding sources including grants, endowments, release time, and contracts; plans, develops and prepares annual budgets and budget projections; serves as fiscal resource to division faculty; oversees and performs monthly reconciliation and analysis activities; creates, implements and oversees financial scorecards; analyzes, evaluates and compiles summary of clinical volumes; actively participates in the planning and establishment of financial strategic initiatives for cost savings for division; supervises and monitors day‑to‑day activities of 16 administrative staff; provides technical and administrative guidance and coordination to ensure support staff activities and workflow processes are handled in an efficient and timely manner; manages all recruitment and hiring of staff; hires and trains employees that provide faculty support services; administers and manages performance management activities; plans, assigns and monitors individual workloads and completion of work activities; ensures appropriate staffing levels; evaluates, identifies and makes recommendations for changes in staff numbers or structures; serves as liaison between faculty and clerical staff; manages and oversees capital assets; oversees space assignments, renovations and relocations.

Qualifications

• Master’s level degree or equivalent combination of education and experience, preferably in an academic medical or higher education environment.

• Extensive business experience in an administrative or management capacity, with knowledge of accounting and finance principles and practices.

• Proficiency in Microsoft Office products (Word, Excel, Outlook) and reasonable knowledge of University policies, procedures, rules and regulations.

• Successful completion of a background check.

• May be requested to complete a pre‑employment physical including a drug screen.

The university is an equal opportunity employer, including veterans and disability.