Job Description Summary The Columbian College of Arts and Sciences ( CCAS ) is the intellectual and creative backbone of the university, a place where the arts, the humanities, the social sciences, and the natural sciences come together to form a nexus of ideas and opportunity. As a leader among the nation’s liberal arts institutions because of an innovative curriculum that emphasizes perspectives, analyses, and communication, undergraduate students are equipped with the competencies needed to be effective and responsible citizens of the 21st Century.

The Columbian

College of Arts and Sciences ( CCAS ) seeks a highly skilled Administrative Associate to provide senior-level administrative and operational support to the Associate Dean for Undergraduate Studies and advance strategic undergraduate initiatives across the College. Serving as the primary administrative partner to the Associate Dean, this position manages complex scheduling, oversees office operations and budgets, coordinates high-profile events and meetings, and serves as a key resource for data analysis, communications, and project management.

The Administrative

Associate exercises sound judgment, works independently on a wide range of priorities, and collaborates with faculty, staff, and university leadership to support the successful execution of undergraduate academic programs and initiatives.

Responsibilities Include: Manage the Associate Dean’s complex calendar, prioritizing and coordinating meetings, events, appointments, and travel arrangements. Serve as the primary point of administrative support for the Associate Dean, including correspondence management, expense reconciliation, recordkeeping, meeting preparation, and follow-up activities. Maintain and reconcile purchasing card transactions and provide administrative oversight of office budgets, discretionary funds, and endowments.

Retrieve, analyze, and present data from university systems including Banner, GW Insight, DegreeMap, Tableau, CourseDog, and other reporting platforms to support strategic decision-making and operational planning. Prepare reports, briefing materials, presentations, and other documentation for leadership meetings and initiatives. Coordinate logistics for meetings, committees, and events sponsored by the Office of Undergraduate Studies, including the Undergraduate Studies Committee, Directors of Undergraduate Studies meetings, and other leadership forums.

Provide operational leadership for major undergraduate events, including the CCAS Undergraduate Celebration, Scholar Salon, and other college-wide programs. Support the development, implementation, and evaluation of undergraduate initiatives and special projects. Draft, coordinate, and distribute communications to faculty, staff, academic departments, students, and university stakeholders.

Maintain office technology resources, listservs, websites, and electronic records to ensure efficient operation and accurate information management. Monitor and maintain undergraduate academic information, including General Education ( GPAC ) course data and related records. Serve as a liaison with university offices, faculty leadership, and administrative units to facilitate effective communication and collaboration.

Provide front-office support as needed and perform other duties as assigned and related to the mission and operations of the Office of Undergraduate Studies. Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

Demonstrated experience providing executive- or senior-level administrative support in a complex academic, higher education, or professional environment. Exceptional written, verbal, and interpersonal communication skills, with the ability to interact effectively with senior leadership, faculty, staff, students, and external stakeholders. Strong analytical skills with experience retrieving, interpreting, and presenting data to support business or academic operations.

Advanced proficiency with university administrative and reporting systems such as Banner, DegreeMap, Tableau, GW Insight, CourseDog, or comparable platforms. Knowledge of higher education administrative processes, including budgeting, hiring, curriculum management, and graduation requirements. Proven experience planning and executing large-scale events, conferences, and leadership programs.

Experience managing websites, electronic communications, and information systems. Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines independently. Demonstrated ability to exercise discretion, sound judgment, and professionalism when handling confidential information. Ability to work independently while contributing effectively as a collaborative member of a high-performing team.

Work Schedule

Monday-Friday; 8:30am-5:30pm