OUR MISSION

To empower clinicians and help patients with the best predictive information for personalized cancer care.

ImpriMed is transforming veterinary and human oncology through an AI-driven precision medicine approach. Our technology combines live cancer cell analytics with predictive AI models to help clinicians make data-driven treatment decisions tailored to individual patients.

With more than 22,000 canine and feline lymphoma tests ordered and reported, ImpriMed is now expanding its technologies into human oncology and pharmaceutical drug development.

WHAT YOU WILL DO

ImpriMed is seeking a detail-oriented Accounting & Office Operations Coordinator to support the company's day-to-day financial administration and office operations.

This role is particularly well suited for someone with hands-on experience in accounts payable (AP), accounts receivable (AR), bookkeeping, invoice processing, expense reconciliation, and financial recordkeeping who also enjoys supporting the operational needs of a growing company.

You will work closely with the Chief of Staff and other members of the leadership team to help ensure that invoices are processed accurately, payments and financial records are properly maintained, expenses are reconciled, and the Palo Alto office operates smoothly.

This is not a traditional Executive Assistant position. While the role will provide some administrative support to executives, the primary focus is accounting administration, AP/AR support, bookkeeping, and office operations.

PRIMARY RESPONSIBILITIES

Accounts Payable & Vendor Payments
• Review incoming vendor invoices for accuracy, appropriate documentation, and approval.
• Maintain and organize vendor invoices, receipts, and payment records.
• Prepare and facilitate vendor payments through corporate banking and payment platforms.
• Track outstanding invoices and payment due dates.
• Communicate with vendors regarding invoices, payment status, and discrepancies.
• Assist with vendor account reconciliation and statement review.

Accounts Receivable
• Assist with customer invoicing and accounts receivable administration.
• Track outstanding customer invoices and follow up on overdue balances as needed.
• Maintain accurate records of customer payments and open invoices.
• Help reconcile incoming payments against invoices and customer accounts.
• Assist with resolving payment discrepancies.

Bookkeeping & Expense Reconciliation
• Reconcile transactions across corporate credit cards, bank accounts, and expense management platforms.
• Review employee expense reports and supporting documentation.
• Collect, organize, and archive receipts and financial records.
• Categorize and maintain transaction records using accounting software.
• Assist with monthly bookkeeping and financial close preparation.
• Work with internal finance/accounting personnel and external accountants as needed.

Office Operations
• Manage office purchasing, supplies, refreshments, and inventory.
• Coordinate with building management, maintenance providers, and office vendors.
• Maintain vendor relationships and service agreements.
• Help manage corporate subscriptions, rewards programs, and recurring expenses.
• Identify opportunities to improve administrative and operational processes.

Administrative & Executive Support
• Provide occasional scheduling and administrative support to the CEO and other members of the leadership team.
• Coordinate selected internal and external meetings.
• Assist with travel arrangements when needed.
• Support board meeting logistics and other company administrative projects.

QUALIFICATIONS & SKILLS

Required
• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, accounting administration, or a related financial operations role.
• Hands-on experience processing invoices, payments, expenses, and financial reconciliations.
• Experience using accounting or bookkeeping software such as QuickBooks, Xero, NetSuite, or similar platforms.
• Experience working with corporate banking, credit card, or expense management platforms.
• Strong attention to detail and accuracy when handling financial information.
• Excellent organizational and record-keeping skills.
• Proficiency with Google Workspace and/or Microsoft 365.
• Ability to work independently and manage multiple recurring responsibilities and deadlines.

Preferred
• Educational or professional background in accounting, finance, bookkeeping, or business administration.
• Previous responsibility for both AP and AR functions.
• Experience supporting monthly bookkeeping or financial close activities.
• Experience working in a startup or small-company environment.
• Experience with office management, vendor management, or facilities coordination.
• Experience in biotech, healthcare, or another regulated industry.

WHO WOULD BE A GOOD FIT

You may be a strong fit for this position if you have previously worked as an:
• Accounting Assistant
• Accounting Coordinator
• AP/AR Specialist
• Bookkeeper
• Finance & Administrative Coordinator
• Office Manager with bookkeeping responsibilities
• Accounting & Operations Specialist

You enjoy keeping financial records organized, identifying discrepancies, following up on invoices and payments, and making sure the operational details of a company are handled correctly.

LOCATION

Palo Alto, California

This is a part-time, onsite role. (20 hours per week)

WE OFFER
• Competitive compensation based on experience
• Onsite lunches and snacks

WEBSITE

https://www.imprimedicine.com/

COMPENSATION

$25 to $31 per hour

ImpriMed, Inc. is an Equal Opportunity Employer. ImpriMed, Inc. does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.